It’s nearly impossible to work less, however, it’s VERY possible to work smart. Some of you are slaves to email. Others are slaves to phone calls. Yet others are slaves to faxes.
Email is great, but ensure your email reader (Outlook? Gmail?) is helping you to prioritize and filter email based on what it is and who it is.
Phone calls are great, but any non-important emails. let them go to a voice mail. Also get a voice to text service or a service that lets you check email right from your phone without dialing in to your voice mail box and entering a PIN number. Faxes are great, but use something like eFax to make it a much more productive solution.
Email host Intermedia conducted a survey which found that three in five respondents resolve to be more organized and productive. Only one in five resolves to unplug from email in their time off from work. The findings lead to the notion that American workers are focused on getting more done in 2011. The full results of the New Years resolution survey, from their press release, include:
- Get Organized: 61 percent of respondents pledge to keep their business emails and documents more organized in the new year.
- Respond Faster: 37 percent will try to be better about promptly responding to business emails and calls.
- Work After Hours: Only 19 percent of workers want to cut down on addressing business emails or voicemails during their time off work.
It is estimated that 247 billion emails are sent per day (according to Pingdom). Rather than cutting back, US workers are focused on how to get more out of business communications activity. By pledging to stay organized, Americans are ready to become more productive in our post-recession economy.
The question is what tools do workers have to contend with email, voicemail, phone calls really a proliferation of message volume and channels, says Jonathan McCormick, COO, Intermedia. There are options you can personally undertake to improve your productivity like automatically filtering newsletters and non-urgent material to particular files. Companies are also giving workers the convenience of accessing all their communication tools email, office phone calls and voicemail, instant messaging right from their smartphones.
The business communications experts at Intermedia have some tips to offer for the New Year:
Work off your business priorities, not your email inbox. Highly productive workers use email as a communication tool for business results, rather than responding to emails as they come in. Focus on what needs to get done for your job and prioritize email review and response with that in mind.
Collaborate online rather than simply sending messages back and forth. Email is great for communication, but not always the best tool for collaboration like working on editing documents or giving employees central access to the same files. Tools for document management solve this problem and are available online.
Unify communications to get back one hour of your life per day. Rather than use separate tools and devices to check email, make phone calls, and instant message colleagues, businesses increasingly use unified communications to combine them in one tool often Microsoft Outlook. Sage Research estimates this system can increase productivity by over 12.5 percent, or one hour per day for each worker.
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