Streamlining your document management processes can be a daunting task. Where do you start? How much should you change? Do you even need to improve anything? If you’re still operating with an ancient system of file cabinets, storage bins, and file folders, then consider an upgrade with one of these solutions.
The DocuShare Enterprise Content Management Platform from Xerox Corporation is one option for large and small companies alike. The system automates many tasks and allows employees to spend more time on things that matter most.
“We never envisioned how much paper we should generate when we opened the school; we kept buying and stacking more filing cabinets,” said Melisa Magee, general manager of the Love to Swim and Tumble School in San Antonio. “With DocuShare we are now able to direct our attention where it matters most – teaching kids how to swim and tumble safely.”
Scanning documents into DocuShare saved time on each registration process and thousands of dollars in materials and labor for the school. You can save money on materials and labor with any of the solutions presented here.
If you need to combine document management with contact and workflow management, then Cabinet NG enables you to do so. Cabinet NG not only puts all your current documents into a central repository, but the system allows you to create new files within the structure as well. Folders and documents can also be schedule for action, so you would never be late in following up with a client or customer.
If you perhaps need a system that spans across several departments or an entire organization, then consider the Dokmee 3.0 by OfficeGemini. The Dokmee 3.0 delivers an easy-to-use system that allows business to store, manage, and retrieve critical files. All users have to do is:
All documents can be edited, shared, and saved within the system. It also comes with search and web access functions, which allow users to access files online and to conduct full text searches for them. Systems like the Dokmee 3.0 also prevents “laptop-overload” and an overflow of files on hard drives and desktops.
For those that want to remove the printing and scanning aspects from document management system, then consider the electronic signature capture technology from Computime. Computime offers specific solutions to sign documents electronically. This technology creates a legally-binding, time-stamped signature, so it’s not only admissible in court, but also great for contracts and other documents that require a signature. Retrieving a signature electronically also eliminates the need for printing, filing, and scanning the hard copies.
Overall, there are many different ways to simplify how you manage your documents. Any solutions is bound to save you time and money in the long run. Since time is always of the essence, working smarter to retrieve files, access records, and store and protect important communications is a critical lifeline to any successful business.