SMBs using a powerful email archiving solution are likely to reap higher benefits with 100% ROI and enhanced work processes. The critical part, however, is in choosing the right archiving solution, given the unlimited choice of well-packaged products for small to medium businesses by vendors and the emerging cloud-based archival solutions.
Email Archiving Solutions
Email archiving is a stand-alone IT application that integrates with an enterprise email server, such as Microsoft Exchange or Lotus Domino. In addition to simply accumulating email messages, these applications index and provide quick, searchable access to archived messages independent of the users of the system. The reasons a small business may opt to implement an email archiving solution include protection of critical data, record retention for regulatory requirements or litigation, and reducing production email server load.
A study produced by Radicati Group in October 2009 estimated that the world-wide market for archiving will grow from nearly $2.1 billion in 2009 to over $5.1 billion in 2013
Third party products such as Zantaz, SourceOne and Enterprise Vault have dominated the market place, and come with a separate email infrastructure. Nevertheless, excellent products, which integrate messaging solutions like the Microsoft Exchange and the Novell GroupWise are popular too.
Third Party Solutions
Messaging software developers are sprucing up their built-in email archiving processes, and SMBs have another alternative to explore. However, third party solutions will be around in the future too, to achieve compliance standards.
The third party solutions will depend of how you want your business archiving structure-regulatory compliance or for saving deleted accounts. Secondly, it should integrate existing messaging, storing, as well as supporting data. Thirdly, policy management, search, reports, user interface, retrieval need to be analyzed.
Email archiving with on-premise could be through virtual machines or standalone appliances such as Barracuda Networks. Today, about 75 percent of all archiving solutions are still being sold as on-premises products, whereas only 25 percent of archiving solutions are being sold as hosted services.
SMBs who are on cloud migration or entering cloud computing should look at cloud archiving solutions through the SaaS or Software As A Service solution for lower entry costs and nominal monthly subscriptions.
Typically a fraction of the cost of on-premise systems, cloud-based email archiving is budget friendly with a per mailbox, per month pricing structure. Plus, there is no need for expensive hardware or software purchases, and with a fully managed archiving solution, you and your staff can focus on other important business objectives rather than maintaining the systems necessary to run it.
How to Choose the Best One for Your Small Business
- Low costs – an all inclusive entry cost, training costs and integration costs
- Time scales involved in deployment and implementation
- Level of interoperability and live support offered
- If migratory solutions are offered