I always say that small businesses (very small businesses) can leverage technology to do big things (very big things). One of the most unproductive uses of technology is using the fax machine to communicate.
I know some of you HAVE TO especially because your customers and/or your industry overall uses faxes still.
However, the more you using an online fax service, such as eFax, eVoice, Ring Central, or Grasshopper can give you the ability to receive and send faxes from anywhere. If faxing is important to you consider migrating your customers to leverage the increased productivity of online faxing.
Here’s four online faxing tips from J2 Global’s eFax:
Tip No. 1: Keep a file cabinet in your beach bag.
eFax offers the ability to archive faxed documents online, providing remote access anytime, anywhere, for the lifetime of the account. Documents are digitally stored on secure file servers so they can be retrieved when needed, not just when you’re within reach of your “fax” file drawer in your office. In addition to bringing your office with you, it can be a lifesaver in a lost computer or crashed hard drive crisis. Your most important documents are safely preserved and easily accessed from whatever device travels with you.
Tip No. 2: Make time to smell the roses.
Similar to what Google does for the web, eFax can do for digital faxes. Rather than wasting daylight hours manually searching through file folders stuffed with contracts, forms and signed papers, you can search the contents of your faxes online by using specific names, topics, or other keywords to find a specific document or group of documents. This can drastically reduce the time it takes to find what you need.
Tip No. 3: Don’t get burned by large files.
Need to send or receive a file that’s too big to email? Don’t want the hassle or wait of overnight shipping either? eFax lets you reliably and securely upload and share files well over 25MB without email bounce-backs or failed send attempts. Instead of dealing with missed opportunities because your oversized audio, video or high-resolution photo is bigger than mail servers accept, send it using eFax® and get back to the beach (not the Business Center).
Tip No. 4: Hug a tree and sign documents without printing.
Printing outside the office can be a headache and expensive. eFax offers the ability to sign or annotate faxes online, without having to put pen to paper. Easily drag, drop, and resize your digitized signature onto your document; add text or dates, too. And if vacation has made your signature more relaxed and flowing than usual, eFax can apply your digitized signature with a transparent background so it doesn’t cover up any contents of the fax itself, layering seamlessly with a signature line or underlying text.
Tip No. 5: Avoid a bogey, bring your iPhone®.
Add the eFax iPhone app to your iPhone mobile digital device, and you can now have a fully-functioning virtual fax machine on the go. You can be out playing a round of golf and send or receive a deal-critical fax, without missing your turn to tee off. You can even snap a picture of your score sheet with your iPhone and fax it! Additionally, incoming or stored faxes can be easily viewed, searched, archived, or tagged right from your phone.
The eFax branded service is a pioneer in the fax business, with a string of technology and business firsts dating back to 1995.