Thanks to the Internet, we have recently seen lots and lots of free consumer-based technology become readily available for everyone to use. Free email and cloud software have become the norm for everyone now but many businesses are still reluctant to take advantage of the free services that they could well use to enhance their existing systems.
Many companies may, of course, be worried about security and some companies may not be allowed to use the services because of legal issues or for protection of data. But, quite often, the free services are better and more reliable than what the IT department can provide. That combined with the fact that many employees will already know how to use things like Gmail or Google Docs efficiently, learning the new programs used by the companies will only take up additional time and money
However, there are many other businesses that use the free services to their advantage and enjoy all the benefits of having a free cloud-based service. It is easily accessible for everyone and available all day and night if needed without the IT department and provide a relatively safe and reliable service all of the time.
Here is a list of some things that you can consider to ensure that the online software is right for you and your business:
• Ease of use: The applications should be intuitive and easy to use to ensure everyone can use them without spending a lot of time learning them. You and your employees should be able to understand it and enjoy using it.
• Scalability: The applications should be able to be used in all areas of your business and also work effectively no matter how much demand there is to use them or how much your business grows.
• Safety: All the applications should be safe to use with all existing systems and should have the ability to fully integrate with all other software and not inhibit the workers ability to do their job. All the applications should offer a safe and secure solution, they should have the possibility to provide data encryption to help prevent data intrusion and theft.
• Sustainability: All consumer-based software should be flexible and adaptable and have the ability to last for up to 10 years, but they must be able to expand functionality with other developments in software and operating systems.
Businesses should ensure that the new technologies will be compatible in the future with their existing systems and if a successful plan can be coordinated in order to get the best out of both their systems and the free cloud applications.