Ink Signatures Are Not Productive. Capture Digital Signatures Instead.

Many industries are dependent on capturing a signature on a document as part of a transaction. For very small businesses the easiest way to get a signature is to have the person signing, to sign a paper form. However, this manual process means that the capture signature is often not able to be capture throughout the organization and stored for future retrieval.

There are a variety of solutions on the market and one of the latest solutions is Wacom sign&save, a plug-and-play signature capture solution for small to medium size businesses that are seeking to implement or improve customer-facing digital transaction processes.

The sign&save solution, available in two versions, combines a Wacom signature tablet with the company’s newly designed software, called sign | pro PDF, which integrates electronic handwritten signatures into a business’s daily workflow.

In a related story document imaging company Cabignet NG told me how florist Pugh’s Flowers and Pugh’s Earthworks (a commercial landscape installation and maintenance company), improved their efficiency by moving to digital document management solution.

They have several branch offices across the US and were having a hard time physically moving documents between these locations. In addition, they were running out of physical office space due to a growing number of paper files – they were even considering renting additional space just to house their documents.

Cabinet NG’s press release reads that after doing some research, the company decided to transition to a paperless office and chose a document management solution called CNG-SAFE. Pugh’s can now automate a lot of paths that they were manually trying to keep up with. Users can file documents electronically and office efficiencies are improved with electronic workflow – documents are automatically routed to and edited by the appropriate individuals and the automated data transfer process keeps everyone on track. Storing and routing documents electronically also saves Pugh’s from having to print out paper copies of each document for each of its departments. Pugh’s was able to get rid of its paper documents in its record room and turn it into an office – taking unproductive space and making it productive. This alone saves them over $700 a year in square footage.

If you’re still capturing signatures on carbon copy sheets of paper and managing a boat load of paper and documents, while hoping for the best, you might want to consider how you can leverage technology to capture important signatures and integrate digital workflow into your manual, paper process. The added boost of productivity, time saved and efficiency will be worth it.

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Ramon Ray, Editor & Technology Evangelist, Smallbiztechnology.com . Editor and Founder, Smart Hustle Magazine Full bio at http://www.ramonray.com . Check him out on Google Plus, Twitter or Facebook

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