These days, a great deal of time and energy is spent developing secure online documents, but the vision of a paperless world is far from becoming reality. The truth is, paper documents are still revered by the legal system, which means businesses and governmental entities must find a way to safely store vital documents.
Recall, a records management company that specializes in secure document storage, assists more than 80,000 customers with document restoration, storage, and information streamlining. Recall specializes in small to midsize businesses in fields such as banking, finance, and legal firms, where saving original documents is often mandatory.
In addition to securing your documents from theft, Recall also provides disaster recovery, keeping your documents safe from natural disasters. Having your documents offsite will ensure they’re away from exposure to the elements, no matter what Mother Nature does. And because Recall provides document restoration, many documents that have been damaged due to wear over time can be renewed.
If you want to have electronic access to your documents, never fear. Recall offers an option to access your documents electronically by request at any time. If you need the real thing, the company can deliver it to your location upon request.
“The secure and efficient management of information throughout its life cycle is crucial for many companies,” Recall Vice President Dan McFarland said on the company website. “From healthcare and manufacturing through to government agencies, there is a growing demand for information management service offerings that comply with regulations.”
Earlier this year, Recall acquired Shred-It‘s US records management storage facilities supercharging its existing document shredding service. Part of Recall’s security offerings is its secure destruction of documents you no longer need. From the time your documents arrive in Recall’s facility, they are protected and kept secure. When document destruction is ordered, Recall follows NAID standards to ensure your information is not accessed by outside parties. Once your documents have been shredded to those strict standards, you will receive a Certificate of Destruction to save as proof you disposed of the documents.
Recall doesn’t only provide paper document storage, but digital solutions as well. This can include preparing documents for scanning as early as the moment it enters your mail room. Recall uses state-of-the-art document imaging services with optical character recognition (OCR) capabilities and document routing using OnBase, a web-based system that provides enterprise content management.
Using Request Web, Recall’s customers are able to conduct invoicing, with tools for orders, tracking, and report generation. Access is locked down to ensure only authorized users will be able to access your inventory and approve items. If an item needs to be repeated on a regular basis, your employees can set the software up to automate recurring invoices or orders, freeing you up to focus on more important tasks.
With automated document management becoming increasingly more important to businesses, companies like Recall are a great solution to small to mid-size businesses. Recall can make sure your documents are secure when you need them and properly disposed of when you don’t, giving you the peace of mind you need.
Editor’s note – Recall did not buy Shred-it but bought Shred-it’s storage facilities.