People make mistakes. It’s human nature. Emails get sent to the wrong person, or people don’t end up getting certain emails. It turns out that email security and encryption isn’t just a good idea as a safeguard against hackers and prying eyes. It’s also a good idea in case someone sends a confidential email to the wrong person, as in the case of this Verizon video below.
Everyday, lots of confidential, proprietary, and sensitive information leaves a company via email. If it is necessary to transmit your company’s sensitive or confidential information outside the company, review the document(s) to ensure any unnecessary information has been removed before sending. These are some recommendations that Verizon offers you and your employees to take when transmitting data:
- Ensure you send to only authorized recipients
- Ensure the data is reviewed and “scrubbed” as much as possible
- Sensitive data must be sent in an encrypted attachment
- Encrypted document passcodes should be sent through a separate communication than the original email, such as through a separate email communication or voicemail or other verbal communication to the recipient