Unless you’re running an accounting business, chances are, bookkeeping isn’t your favorite part of your job. Small businesses often can’t afford to keep a full-time accounting staff, being forced to either do their own books or trust an outside company to do it.
Thanks to technology, small businesses now have another option. Numerous bookkeeping apps can allow you to run your books directly from your iPad, storing your information in the Cloud where it’s always safe and reachable. Here are some of the more notable iPad apps for bookkeeping to help you narrow down your choices:
- QuickBooks Mobile–Designed for those who have the full paid version to have access to their information away from their desk, QuickBooks Mobile is free to QuickBooks users, but QuickBooks is usually in the $200 range. You’ll be able to view receipts and invoices on the go, view your entire list of customers, and see estimates you created. You can also update information that will automatically sync to your main copy of QuickBooks.
- Kashoo–This free online accounting solution operates completely in the Cloud, allowing you to access your books from anywhere. This gives you a centralized location for all of your data. Additionally, you’ll always know your accounting information is not only secure, but it is reliably backed up. Kashoo does your accounting for you, keeping your records in order to make tax time easier for your small business. There is a paid version ($9.99 a month) that lets you share data with co-workers or your tax accountant, account for multiple currencies and import your bank information.
- Xero–Xero has a free trial that allows you to access your books online from anywhere, with an app to help you manage from your iPad or iPhone. Xero helps you manage your invoices, letting you know which ones are overdue and which are pending payment. $19 a month allows you to send and receive up to five invoices a month, as well as reconciling twenty bank statement lines monthly. Most small businesses will likely want to upgrade to the small and mid-sized business plan, which costs $29 per month and includes unlimited invoicing and reconciling. A $39 per month option allows you to work with multiple currencies.
- FreshBooks–With a free 30-day trial, FreshBooks does not have an app, but a $14.99 app called MiniBooks integrates with your FreshBooks account. FreshBooks is web-based accounting that specializes in letting you send and receive invoices. You’ll also be able to track your hours and accept payments via credit card, PayPal, or e-check. For free, you can manage up to three clients with no additional staff allowed to access your account. Upgrade to $19.95 a month and you can manage up to 25 clients. $29.95 gets you unlimited numbers of clients but you’ll have to pay $39.95 a month to allow others on your team to manage your books through FreshBooks.
For small businesses, there are so many options for mobile devices, you can easily find the one that fits your business needs while not stretching your budget. Whether you go with a free app that includes everything you’ll ever need or an enhancement to a full software package, like QuickBooks, you can easily redirect your accounting to an automated process, freeing you up to spend the work you enjoy doing most.