Tons of companies and professionals use QuickBooks for accounting purposes and other things like invoicing. In fact, it’s currently the most used software for accounting on the planet. However, few people know about its powerful features that can make life easier because they don’t have the time to learn all the ropes behind the software. The truth is you save more time with this knowledge than you would spend learning it.
You’re missing out on a lot if you don’t know the following things about QuickBooks:
- Define a custom field for a customer as needed. When editing a customer, click “Additional Information” and then “Define Fields.” This will give you the immediate capability of inputting customer data that’s not preset in QuickBooks.
- Make QuickBooks automatically re-enter transactions that occur repeatedly. Do this by pressing “Ctrl+M.” You’ll get a tool that will allow you to specify the parameters necessary for memorization to work.
- Process multiple reports in a single swing. Click “Reports” and “Process Multiple Reports.” You’ll get to print as many reports as you want like this.
- Stop prior-period adjustments by setting a closing date in the “Company” menu. This will keep anyone from editing transactions that have happened previously.
- Invoice more than one customer with a single click. Click “Create Batch Invoices” within the “Customers” menu. This will allow you to invoice several clients for things like monthly fees.
- Get directly into your QuickBooks interface from any computer on Earth without having to have the information with you. Simply use remote access.
- Reduce your fingerprint on the environment by adopting paperless accounting practices through QuickBooks. Just use the “Attach” feature found in QuickBooks 2012 Pro.
- Directly import virtually any credit card transaction data by clicking “Enter Credit Card Changes” in the “Banking” menu and clicking “Download Credit Card Charges.” This helps you avoid the hassle of having to manually enter all this information.
- Get the bigger picture by clicking the “columns” drop-down menu right above your reports.
- Display account numbers where they’re most convenient by clicking “Properties” under “Edit.” Go to “Accounting,” “Company Preferences,” then click “Use Account Numbers.” To make sure you don’t see the account numbers in your financial reports, you’d have to add a description to each account, click “Reports,” go to “Show Accounts by,” and click “Description Only.”
- Take control of your assets using QuickBooks’ Fixed Asset Manager solution. The smart solution uses different methods of helping you attain as much information as you need about your company assets. Just click “Manage Fixed Assets” under “Accountant.”
- Back up your information online using Intuit’s Data Project. Once installed, it will make a daily backup of all your information from QuickBooks into a centralized web server. The service costs from just under $5 to $9.95 a month.
Now that you know these features, it’s likely that at least a few of them will save you precious time. Minutes a day saved equate to days very quickly.