3 Simple And Powerful Online Collaboration Tools For Your Business

If telecommuting is the new way of working, online collaboration and project management tools are the new world office place. Just as exotic as working from anywhere in the world, online collaboration tools turn “exotic” into “reality”. Today, companies are created and run using nothing but a smorgasbord of tools over the Internet, out of which project management tools, email, and Instant Messaging favorites, such as Skype, are the staple.

Project management tools allow you to coordinate your tasks between all of your team members, whether on-site or remote.  It’s the bedrock of the new slew of web 2.0 businesses  — paperless, highly mobile, location-independent, super-lean, low-cost, start-up friendly – operating out of modern, new offices with a lean DNA.

So, what are some of the noteworthy project management tools? Here are three that are worth taking a look at:


Simplistic, no-frills, easy-loading, quick, nimble, and free to use – that probably sums up everything do.com stands for. Along with the usual bells and whistles that most project management tools boast, you have a way to track opportunities and close deals. It’s a fully-functional CRM with a dashboard view of the entire sales pipeline. You can share task lists with friends in your network, easily organize projects, set reminders, create groups, and have conversations. There are activity feeds, reminders to inbox, and there’s also integration with Salesforce.com, if you need it. Another cool feature is the email-to-task feature which lets you send emails to “DO” and a task is instantly created. By the way, did I mention that do.com is a crazily popular iPhone and Android App?


How would you like it if your to-do list started to look and feel like a game of drag-and-drop? Trello.com is a unique project management and online collaboration tool that lets you create three panes of importance: “To do”, “Doing”, and “Done”. You can create multiple projects, add people to teams, converse, collaborate, set-reminders, set recurring or one-off deadlines, and much more. But the cool thing about Trello is the simple, easy-to-use, drag-and-drop interface that it utilizes. You just can’t go wrong with simplicity, can you? The learning curve on Trello is almost zero. You will find it easy to navigate, use, and deploy.

Is it the best tool for your business? I wrote a detailed review on Trello that you might find useful.


Founded in 2008 by Dustin Moskovitz, the young billionaire who co-founded facebook.com along with Mark Zuckerberg, Asana is another uber-cool project management and online collaboration software that has a lot of promise. Asana, at its heart, is a simple project management system. Under the hood, however, there’s a lot more to it. Asana allows for Individual task management, CRM, project management, applicant tracking, bug tracking, and much more. Asana is a wonderful tool, and we use it here at SmallBiztechnology.com. It’s quick, inexpensive, versatile, and can be adapted for most uses.

Choosing one tool among these options is always difficult ( I personally used all the three and I am yet to decide which one works best).  Give them a try and let us know what works for you!

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Ashwin Satyanarayana is a content strategist and a technology aficionado who blogs at Groovywebtools. He is also a freelance blogger, Social media consultant, and an entrepreneur. He owns an Internet Marketing company called Fetchprofits .When he isn't writing, which is rarely the case, he is traveling the world.

15 thoughts on “3 Simple And Powerful Online Collaboration Tools For Your Business

  1. dasha

    All the tools that
    you have mentioed here are great and they really help in the office. I have
    always used Skype as the best tool ever for quick communication, but I have
    never used any of the PM tools discussed here. I use Comindware task manager
    which is a great tool for PMs.

  2. Niccolo Pantucci

    Hi Ashwin! Thanks for the cool post.

    I wanted to throw Siasto (www.siasto.com) into the mix as well!

    We built Siasto to solve some of the new ways of working you mention: highly mobile distributed teams, who probably already use some cloud software.

    Siasto not only integrates with Gmail, Google Drive, Box, and Dropbox so you can sync all your files and documents into one place without having to re-upload them into Siasto. Siasto also has a very powerful task manager that lets you organize your distributed team, so that everyone can stay in sync; and great calendar functionality to keep track of what’s coming up.

    We’d love you to take a look when you get a chance!

    Thanks very much.

  3. Kevin peterson

    Thank you for the above list. Additionally, one may even deploy on premise RHUB online collaboration appliances for conducting webinars, online meetings, online presentations, web meetings, web conferences etc.

  4. Dori Mark

    There are many tools and softwares that are used in companies to effectively control and monitor the projects by controlling employees’ performance. For this purpose, companies are investing tons of money to purchase these softwares and tools to complete their projects. As a project manger, i’m going to shear a list of web based project management tools.




  5. Jimmy

    Mine is a company consisting of 40-50 people and we have been using a proofhub (www.proofhub.com) for managing our work and for communicating and collaborating with our clients and team members. Everything is stored in one place, and so is available to all. Highly recommended!

  6. Semina

    Great article and very realistic! Let me suggest a business collaboration platform based on cloud that really facilitates real time communication. Its name is Comidor and you can find all the information you may need at https://www.comidor.com . You can try also its free demo version available at comidor’s site.

  7. Yana G.

    Hi, Ashvin! Thanks for this post. Indeed very helpful!

    Also I’d like to advice Kanbanchi app (http://www.kanbanchi.com) for online collaboration.

    Will be especially helpful for those storing their data in Google Drive and extensively using Google Apps for their work 😉


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