When you talk about document management, you think first of those large businesses with 200+ employees that will save tons of money and speed up their processes by implementing a document management system. But think again! Small businesses can also profit from implementing document management systems; even a car wash business.
Bubbles Car Wash from Houston, Texas has been in the business for over 20 years now and by implementing a document management system they have improved their office efficiency. Being a two-part business, Bubbles Hand Wash – a boutique car full service car wash and detailing center, and Bubbles Express – a high volume value driven car wash, they needed a solution that would remove manual paper-based procedures and turn them into efficient, automated workflow processes.
The system Bubbles Car Wash went with is Cabinet SAFE – a complete document management solution that allows small businesses to increase efficiency and security, migrate compliance risks and save physical space in the office. It offers much easier searching and archiving of files and your employees can treat it just like they would treat any other real-life filing system. Of course, you can try other document management software as well – like DocStar, which will allow access to your documents anywhere in the world; simply log in into their cloud system and your files are waiting for you right there.
When asked what their business life was like before implementing a document management system, a Bubbles spokesperson said “We would spend hours saying ‘If I were Natalie, where would I have filed this?”… and sometimes never even find a document. We’d spend hours searching instead of getting more important work done and meeting deadlines. Our offices would probably be messier with paper files and lots of filing cabinets and we’d be spending a lot of money on consumables like paper, filing folders, printer ink, etc.”
A business of any size can implement a successful document management system, it’s just a matter of finding the process and/or technology that works for your business. That can be something as simple as email or a web based service.
So, if you’re running a small business and you have trouble handling your files, maybe a document management system can help you out. Don’t be frightened by the word “system” – document management is helpful, both for big and small businesses.