Going paperless has many advantages in terms of efficiency with regards to collaboration for business documents, but security is often overlooked when it comes to using the internet. By simply copy/pasting or clicking forward in an email client, recipients of your sensitive materials can easily compromise your materials in a split second. To combat this problem, document management software was created to ensure sensitive materials only remained visible to their intended recipients. However, for years such software was cumbersome to the point that only large corporations and those with dedicated IT teams could utilize the platforms.
Today however a document management suite exists for small businesses which packs enterprise grade features such as: audit trails, sharing restrictions, centralized management regardless of where the documents are, and more. SealPath is a product geared towards small business owners, which is offered in affordable packages of 6,00€/user/month and 10,00€/user/month.
By using enterprise grade Active Directory Management – the software developed by Microsoft which is typically used in enterprises to control who can view various files, SealPath allows you to control access to your documents no matter where they are. Through a simple web based interface, users are able to set permissions on who can access files and also what can be done. Printing, modifying, sharing, and more all can be disabled or enabled based on your needs, in real-time. This is a helpful capability for if you have an employee leave, or a client account get cancelled and you need to protect against malicious acts.
Unlike other document management suites, SealPath does not require additional software to function on the recipients end. Simply “seal” the documents and then send it to the intended recipients, or upload it to cloud services such as Dropbox or the cloud. From there if users are authorized to view the documents they can open it through their typical programs (e.g. Microsoft Office, Windows Explorer, or any other application). If an unauthorized user attempts to access the files, the attempt is logged and sent back to the SealPath control panel for viewing.
Key features of SealPath are:
- The ability to alter permissions even after a document is sent
- Audit trails to track all changes made by each individual user
- Notification support for key events such as when a document is viewed
- SealPath does not store copies of your files. SealPath only handles the permissions of all your files.
Overall, SealPath is an ideal solution for small to mid size law firms, accounting firms, and any other company which needs to transmit sensitive data but doesn’t have the budget for complex suites or a full-time IT department.