If you are a business traveler who is cranking up frequent flyer miles or someone who is constantly on the go, this is a critical bit of information for you. Consider any of these all too familiar business problems – (a) you just left the office and your boss asks you to urgently forward an attachment emailed a couple of weeks ago or (b) you are in the midst of that crucial presentation to a client in a café using a file stored in the cloud but the Wi-Fi is painfully slow or (c) while some of your clients prefer to share files using Google Drive or Dropbox, others prefer to simply email them, leaving you struggling to organize your work documents. So just how do you integrate and access your work files scattered across different locations including your inbox?
There are several applications which can help you seamlessly access personal and office files via your mobile phone or tablet devices. Not only do these applications allow you to remotely edit your documents and share them with clients, they also ensure that the information is synchronized with your office computer and cloud network. Let’s review some of these.
Documents To Go
Developed by DataViz, this application is the seasoned player in the market and really does take your office on the road with you! Download this application to access Microsoft Word, Excel and PowerPoint files, view password protected and high fidelity PDF files. The full version of the app is more than just a viewer. Fully integrated with Google Docs, Gmail and other email applications, Documents To Go let’s you download, format and share files with ease. Developed specifically for Android devices, the basic version is free while the premium version for Android phones costs $14.99. The application comes preinstalled in Blackberry 7 and is available on iPhone for $9.99 and $16.99 for the basic and premium version respectively. For Symbian S60 devices the premium version of the app can be downloaded for as low as $6.99 in the OVI store. On the flip side however this is not the best word processing app and does not fully support other cloud services like Dropbox. And yes the full version of the app will consume 7MB of space on your device.
Quickoffice (acquired by Google)
With more than 60,000 users being added every day, Quick Office is touted to be the world’s most installed office app. Available in three versions- Quickoffice Pro HD ($19.99 for iPad/ Android Tablet), Quickoffice Pro ( $14.99 for iPhone / iPod Touch /Android ) and Quickoffice (free), the app offers a desktop-like office experience on your mobile device. With this app you can access, modify and share Microsoft Office files stored not only on your device but also in the cloud whether it’s Box.net, Google Docs, Dropbox, Huddle, SugarSync or MobileMe. Hide columns and rows, merge cells, wrap text and scroll excel spreadsheets with its easy user interface controls. Use the app to insert pictures, format text and add bullets on word documents as well as to animate presentations. Best of all Quickoffice offers you an all in one office solution whether online or offline. And while it does not have a print option, you can print on a Wi-Fi printer by downloading a free app available on Google Play.
This is the latest kid on the app block! Whether a document is stored on your PC, on different public cloud locations or is available in your inbox as an attachment, you can now search and access it on your mobile device using the Documents.Me application. No longer the stress of remembering where the file is stored, all you need to do is enter the file name or content and the application locates the file by scanning all possible locations. As per Documents.Me founder R. Paul Singh the application has been designed as a comprehensive platform for accessing relevant documents while on-the-go. This is also perhaps the reason why the application allows files to be viewed in the offline mode. What’s more the application is free and employs adequate security measures making it an ideal business solution for remote access and sharing of critical documents. Known previously as DocSync, Documents.Me application is currently available on iPhone and iPad devices only.
While these remote access apps are a great way to track client documents across locations and keep requisite business information in the palm of your hands, they can also prove to be a vital tool for enhancing your team’s productivity on the go!