Two Ways To Up The Security of Your Files Before Transferring or Sharing

When you’ve got really sensitive materials, like tax documents, that you need to transfer, simple human error or malicious identity thieves can do a ton of damage. Have you ever emailed a sensitive file to the wrong person, or worried about who was accessing your Dropbox files from the other end of the cloud? Financial documents, personal records, passwords, photos, and credit card numbers could all use an extra coat of security on their trip from your computer to someone else’s.

We’ve enumerated the reasons why Dropbox is not secure in the past. Let’s take a look at a few solutions:

Encryption and Decryption

Using a third party program like 7-Zip or WinRAR to encrypt your files before you send them is a free and easy fix that requires just a little extra work and planning. You simply choose a password and encrypt the file, then send the .zip or .rar archive. On the other end, anyone wanting access to your secure files will need a password. You give the password to your chosen receiver somehow. Depending on how secure you want to be about it, you can share the password by email, by phone or in person.

It’s a good secondary level of security to keep your sensitive documents safe even in the event of a Dropbox breach. Two points of failure.

DigitalQuick

Another solution is a third party program called DigitalQuick. It just launched, and is offered as a free download. DigitalQuick provides the unique ability for users to see what their friends and colleagues have done with their shared files and when. Unlike other services, DigitalQuick does not require passwords or the need to remember encryption keys; instead, data is safeguarded by simply clicking and setting permissions – leaving nothing to remember or worry about.

Everyone has likely had the experience of accidentally emailing a résumé, report or photos to the wrong person, and then making an unsuccessful attempt to recall the email. With DigitalQuick, even if recipients have the file or even the permissions to open it, those recipients can always be removed as a shared member or have their permissions changed so that they are ultimately unable to access that file.

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Let us know in the comments how you ensure your sensitive files transfer securely!

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About Vincenzo Ravina

Vincenzo Ravina is a writer, journalist and giraffe enthusiast from Halifax, Nova Scotia. You can learn more at his website, http://VincenzoRavina.com, or follow him on Twitter at @RavinaSBT.

  • Dan

    Thanks for the post! I do keep my sensitive files on Dropbox
    and was increasingly thinking about how I can make it safer to keep them there.
    Your post helped clarify what options I have!

  • Mia

    Thanks Vincenzo!
    Indeed, cloud storage services are gathering an enormous amount of information. (I hear already a quarter of the world’s business data.)

    We do need to add security to our files before transferring or sharing them. DigitalQuick is a very easy and reliable tool to keep your confidential files confidential. Its file-control features give you the ability to control what others can do with your files. Check us out on http://www.digitalquick.com

  • B1blake

    Excellent article and right to the point! I would also add that not only does DigitalQuick not require you to expose any passwords but your files are maintained in the same location where you normally save them. So if the files are maintained on your PC that is where they stay… not in the cloud on some unknown server in some unknown part of the world!