A key area to success in business is keeping contacts, emails and appointments organized. It can, however, become a daunting and time-consuming task. Applications that can ease and speed up the process are worth investigating.
Newer and more seasoned companies offer services to ease your organizational ills. Take Plaxo, an experienced team that has provided address book services since 2002 and has evolved to make it a snap updating and cleaning contact information, syncing your contacts with your computer and mobile devices, and storing that information safely in the cloud. For a complimentary 30-day trial period, Plaxo grants you access to a toolbar that can be installed within the Outlook program. After the trial period, you may continue benefiting from its time-saving toolbar by buying Plaxo Platinum Sync for $5 per month. This allows you to sync your contacts with Outlook, Gmail, Blackberry, iPhone, Windows Mobile, and Mac Address Book. Other services offered by Plaxo include a free version of Plaxo Basic that cleans up duplicate entries, creates addresses and mailing labels, and receives up-to-date contact cards via email.
Plaxo is an example of technology customized to ease our daily grind, but it is by far not the only company dedicated to such endeavors. There are a plethora of available and highly competitive companies, tools and sources that excel at organizing and syncing contacts. These include, but are not limited to, Salesforce, which continues to expand and provide relevant services, and Scrubly, which will import contacts from multiple sources while deleting junk and duplicates. For Scrubly, the price ranges from a free version (250 contacts) to $39.95 yearly for unlimited contacts. Other contact-management apps are available for your smartphone such as addapt and Smartr for keeping contacts organized and in sync while on the go.
Overall, the goal is the same: to keep you organized painlessly. The prices across the board range from free trials that last up to 30 days to all-inclusive services that go into the hundreds. The services run the gamut of most basic to the all-encompassing, including 24/7 toll free support, should you run into any challenges along the way.
Understanding how many of us struggle with keeping contacts well-organized, each company is adding its unique spin to efficiency. Some, like Plaxo, have features that link you with Facebook and LinkedIn, keeping a list of profile photos of contacts, and providing access to contacts from any synced source. Others, like Salesforce, offer personalized assistance.
We are a far cry from the Rolodex era, and more sophistication is needed to stay ahead. An online service that syncs to our mailbox might just be a pivotal ingredient to achieve success.