4 Cool Tools For Managing Expenses

Organizing and managing expenses can be a cumbersome task for small businesses where each team member wears many hats.  Yet, some sense of order for battling the chaos is necessary, regardless of company size.  There are just too many receipts to record, too many business expenses to remember and too many miscellaneous purchases that take place on a daily basis.  Thankfully, more apps and cloud-operating services are coming to the rescue to help keep small businesses organized.

One of the players, Neat, recently announced an update to its expense reporting mobile app that builds on its existing cloud-based digital filing system.  Neat’s updated app works on iOS and Android devices and enables faster sharing, reporting and collaborating.  This newer version of Neat is just one of several expense management apps available that are both easy to use and affordable.

To get started with the Neat system, a free trail period is available whereupon users can sign up for either of the top two NeatCloud service tier subscription services.  Those pricing plans are $14.99 or $24.99 a month.  The system allows the user to scan receipts using the camera on their mobile device, synchronize and edit information, share information with others and make comments regarding expenses.

One of Neat’s competitors in the expense management tool category is Concur.  They offer a buffet of pricing options you may adapt to your needs.  One of the service options provides integration of expenses and CRM data, while another offers unlimited automatic calculation of Value Added Tax (VAT) to verify reclaim eligibility.  Concur mobile apps are available for iPhone, iPad, Android, and BlackBerry.  In addition to expense reporting services, Concur also has a strong suite of travel apps that allows users to book and manage travel.

Another choice for consideration is Coupa. Coupa has incorporated the former Xpense system into its fold and is very similar to the Neat app. It provides users a Quick Receipt to capture (and add to existing expense reports) new receipts with their mobile phone.  Coupa allows the user to create, edit and submit expense reports even when offline or in airplane mode.  The company offers a free 30-day trial and subscription pricing is available by request only.

Last but not least, Expensify, is a free service available on all mobile platforms.  Users can capture receipts, submit expenses and even integrate the app with the company’s existing accounting and payroll package.  Expensify also offers a free trial.  At the conclusion of the trial period the company charges per scan and offer packages available for team and corporate uses.


Digital filing systems utilizing the cloud, a mobile system or both, are essential in this blink-and-you-lose-multitasking business environment.  Having a system that allows you to scan, store, organize and share expenses, and essentially do the work for you, is simply smart business.


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Johnny Duncan

Johnny Duncan is a business writer with a passion for helping businesses succeed with words that win. Johnny has a MA in Human Resources Management, is PHR certified, and has coached business leaders and trained their team members in customer service, employee relations, and other people-side-of-business issues.

4 thoughts on “4 Cool Tools For Managing Expenses

  1. Christy

    Nowadays, everything is made easier with management tools here and there organization is much more convenient. For inventories you can also try using inventory management such as Cyberstockroom (www.cyberstockroom.com), it is cloud based and makes organizing your inventories more easier.


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