Companies large and small are now seeing both the productive and financial benefits of video conferencing for their meetings. Not only does video conferencing cut down the budget for expensive business trips, it also allows for more engaging interaction and input from peers across the globe that may not have been available to contribute otherwise.
And although video conferences are often the next best thing to meeting in person, it’s important to follow some simple etiquette rules in order to maintain business productivity. According to Cenero, an audio and visual conferencing provider based in Pennsylvania, there are some rules of etiquette that should be followed in order to get the most out of your time in conference.
Multi-point Conferences: When there are a large number of people or various locations involved, it is best to identify yourself and your location before speaking. And if possible, put up a banner or identifier in the camera’s view so it is easy to determine where you are or what group you are with.
Sound: Microphones are highly sensitive and pick up even the smallest of noises. So if it is not your group’s turn to speak, it’s best to remain as quiet as possible. Video conferencing systems have now become advanced enough that even the sound of someone whispering in the background can cause a microphone to switch it’s main focus point, which can immediately take the attention away from the current speaker. This also means to avoid shuffling papers or coughing during the event if possible.
Other General Considerations: Just like anytime a camera is rolling, it is best to remember that you are always on camera even if you are not the main focus point at that time. Keep your actions as simple as possible as to not distract from the current discussion taking place. And although the conversations and activities at other locations in the conference may be very interesting, remember to not ignore the local group you are a part of. And lastly, remember when getting dressed the morning before a big video conference, that whites, blacks, plaids or busy prints on your clothing may interfere with the transmission compression on the screen.
And although conferencing is often seen as the next best solution to meeting in person, it is not nearly as easy or seamless as those face-to-face encounters, so remember to practice patience when dealing with any tech-related issues or concerns that may arise during video conferencing events.