When a team collaborates on a project, often there are multiple versions of the same document in play at any given time. One team member spends hours updating a document, only to find another version has been underway by another team member. Options like Google Drive require actively sharing the document with the appropriate team members, and those team members are required to go to the web link to edit or view the most recent version.
TagMyDoc puts version control information directly on the document, letting all users know instantly whether their version is the latest. The app provides add-ins for Microsoft Office, Dropbox, Google Drive, and Box, giving users of the most popular business solutions the ability to easily work on projects with others.
But are TagMyDoc’s offerings better than simply using Dropbox or Google Drive for collaboration? Both Dropbox and Google Drive require every party to set up an account, which is fine for a team of workers who work for the same company. But for projects that involve bringing clients or freelancers in, TagMyDoc can provide an easy way to access the latest version of each document. Because no software is required to be installed to use TagMyDoc, it’s a good tool for large teams involving transient workers.
As for cost, TagMyDoc has a free version that allows up to ten tagged documents with three versions of each document. However, many businesses will need a more robust plan than that. For only $5 a month, a company can access a “premium” version of TagMyDoc, which provides them the ability to create 250 tagged documents with up to ten versions per document.
For businesses that regularly collaborate on projects, one of the many collaboration tools available on the market might provide a better option. These tools go beyond document versioning to allow teams to keep all involved parties apprised of the latest information about each project. If expense is an issue, though, the $5 per month for TagMyDoc may be well worth the expense. Or your business may decide Google Drive, a free solution, works just fine.