10 Apps That Take the Stress Out of Scheduling Appointments

scheduling appointmentsWhat is your favorite appointment scheduling app, and what sets it apart from the rest?

The Young Entrepreneur Council (YEC) is an invite-only organization comprised of the world’s most promising young entrepreneurs. In partnership with Citi, YEC recently launched BusinessCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses.

1. Calendly

Micah JohnsonWe’ve had great success using Calendly. You include your link with available meeting times in an email, and the client schedules their own appointment from there. It eliminates the back and forth of trying to find a time that works for everyone and is super easy to use.

– Micah JohnsonGoFanbase, Inc.

2. ScheduleOnce

Thomas SmaleSince using ScheduleOnce’s MeetMe for scheduling meetings with clients, there’s been a vast improvement in organization and a reduction in the back-and-forth emails that normally ensue when trying to set up an appointment. It’s easy to use, reduces admin effort and removes headaches.

– Thomas SmaleFE International

3. x.ai

Reza ChowdhuryAmy, the virtual artificial assistant from x.ai, is really sophisticated and has handled a number of my complicated scheduling requests without fail. Most of the time, the other side has no idea that they are interacting with a computer-generated program.

– Reza ChowdhuryAlleyWatch

4. Google Apps

Matt DoyleGoogle Calendars is tried and true for a reason. It syncs with nearly every phone, computer and email account, allowing me to have constant access to my calendar and add appointments wherever I am. While there are other options out there, this is easy to use and virtually everywhere.

– Matt DoyleExcel Builders

5. Mixmax

Thomas CullenMixmax is a Gmail integration app that has a feature that really takes the hassle out of scheduling meetings. You just add calendar spots to your email and the person you send it to just clicks on the time that works for them and it’s booked. There is no back and forth. It easily saves me hours every week.

– Thomas CullenLaunchPad Lab

6. Pick.co

RahulScheduling should be an easy task but tends to have the most complicated solutions catering to it. Most of them often miss the point: getting the appointment set quickly. Pick.co makes it so easy to set your preferred times and connect with your existing calendar. Then you’re good to share your calendar link with the world.

– Rahul VarshneyaArkenea LLC

7. Sunrise

George MorrisSunrise is a great calendar app. The way it handles invites and meeting dates/times is beyond what others do. It’s a fusion between Google Calendar and Doodle. In addition, the mobile app is wonderfully executed as well. It’s a real time-saver.

– George MorrisThe FRAMEWORK

8. Front Desk

Miles JenningsFront Desk is the most reliable, simple and flexible solution that I’ve used for scheduling within my team, company and clients. The software adapts to my company’s unique workflow and does not force us to schedule in ways that we are not used to. The entire team adapted to Front Desk immediately, and it makes communication flow easily and successfully.

– Miles JenningsRecruiter.com

9. Assistant.to

Christie KernerWe all hate the back and forth that happens when trying to set up a meeting. Assistant.to is a lifesaver in that department, and its integration with Gmail is nothing short of beautiful. With just a couple clicks you can send your availability, which stays up-to-date in real time. Then, people can select their time and book. It’s automatically added to both calendars. Done!

– Christie KernerLaunch MiE

10. Keeping It Old School

Engelo RumoraI prefer the old school method of having a secretary or personal assistant to take over once a connection has been made. This way makes us different compared to everyone else using online apps and provides a personal touch when scheduling that brings us back to the days when folks would connect much more in person.

– Engelo RumoraOhio Cashflow


About Young Entrepreneur Council

The Young Entrepreneur Council (YEC) is an invite-only organization comprised of the world's most promising young entrepreneurs. In partnership with Citi, YEC recently launched BusinessCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses.

  • Anupe Diaz

    May also be good to consider http://Appointment.one for scheduling.

    It supports all calendar systems (Office 365, Google Apps, and Exchange) and is easily link based, like Calendly above.

    One neat feature is intelligently adding time buffers to your appointments. For example you can choose that appointments that are done via a phone call need to buffer whereas an on-site client visit should accommodate travel time.