Computerized Maintenance Management Systems – 6 Features To Know About

The right Computerized Maintenance Management System (CMMS) will offer your business numerous benefits. These include improved inventory management, reduced costs, reduced downtime, extended asset lifetime, and overall improved operational efficiency. However, with so many CMMS vendors across the globe, it can be difficult to determine which CMMS software is right for your business.

Work Order Management System

The work order management feature of a CMMS software allows authorized workers to place maintenance requests and place inventory orders. CMMS software can generate word orders automatically according to the maintenance schedule.

The ideal work order management system should be customizable to make it easy to use by the authorized personnel. The system should also be able to monitor work order cycles from the time a work request is made, all through to planning, scheduling, and implementation.

Preventative maintenance

Preventative maintenance is crucial for extending the longevity of assets as well as thwarting unprecedented system breakdowns. The preventative maintenance function of CMMS makes it possible for you to determine which maintenance tasks are required, schedule them and determine the tools and equipment necessary for implementing the maintenance task. The thoroughness presented by this function minimizes emergency faults and keeps the systems in top notch condition.

Data recording, reporting, and analysis

The system records information such as work history, maintenance tasks, maintenance schedules, equipment details such as model, specifications, serial numbers and warranties, equipment lifecycle and asset identification numbers. This kind of information is essential for inventory management and planning.

Aside from making data entry procedures easy and convenient, CMMS software has a function for analyzing and reporting the recorded data. The system can also help with the analysis of labor reports, maintenance schedules, maintenance costs and asset reports.

Asset and Equipment Management

Asset management is crucial whether your business is in one location or multiple locations. The system allows you to record information on what equipment you have, in which locations, maintenance tasks and schedules, safety certification procedure, instances of equipment failure, downtime, and reported error codes.

Inventory Management.

Inventory management is a pivotal part of any maintenance management system. It ensures that all parts and equipment required for repairs are available in time for the scheduled maintenance. Traditionally, companies used spreadsheets to track inventory. This system was time-intensive, cumbersome and prone to human error.

The best CMMS offer a real-time inventory management function. They also provide a requisition system that has functionalities such as making purchase orders, invoicing, receipts and return forms. The easy requisition and purchasing process eliminates purchasing delays that may result in delays in the maintenance schedule.

Mobile capabilities

CMMS mobile app capabilities are one of the current trends in CMMS technology. CMMS software with a mobile app feature makes it easy for maintenance managers to oversee system management remotely. Maintenance managers can see work orders, set maintenance reminders and approve requisition requests from any location.

CMMS software, like many other technological products, is continually evolving. However, the best cmms software must have the features mentioned above.

Published in partnership with Limble CMMS