What’s your favorite low-cost file–sharing service that can be used easily by an entire team, and why?
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1. Google Drive
Google Drive is our favorite file–sharing service. It combines fast and trustworthy syncing for files of all types with powerful collaboration and communication tools like Google Docs and Sheets. Most of Google Drive’s competitors do one or the other well. Just as important for a business, Drive’s authentication management service gives us granular control over who can access what in our shared drives. – Vik Patel, Future Hosting
Dropbox has more enterprise features than ever before, and its granular sharing permissions and administrator console and audit log make it a great tool. You can make user- and company-managed groups, which is my favorite way to control team sharing. Instead of having to worry about a single user’s access to files, you can think about what groups of users need access. – Michael Averto, ChannelApe
Not only is OneDrive baked into Office 365 (which many folks are using anyway), but your users get their own account and at least a terabyte of space, which administrators can manage. You can also create shared spaces for the entire company. It’s backed by Microsoft, integrated into your Office suite and has compliance and security that you can manage for the users. – Frank B. Mengert, ebenefit Marketplace (ebm)
My favorite tool for sharing documents, images and other information with my teams is Quip. It can interact with many different platforms, like Slack and Asana, and regular old email. At the same time, it’s very user-friendly and easy for everyone to access and use. – Joey Kercher, Air Fresh Marketing
I’m a huge fan of Notion. It’s a relatively new product but is gaining traction fast. It can be used to store information and wikis, collaborate and more. I highly recommend giving it a try. – Ben Lang, IT Kit
As a creative agency, we do a lot of work with photo shoots and fashion shows, so sharing video and images is a huge part of our work. We’ve found that the most cost-effective way to share video and photos with the team is using WeTransfer. – Kristin Kimberly Marquet, Creative Development Agency LLC
We love Slack and made the move to it earlier this year. They claim that it eliminates the need for email and, although email is still necessary, it has greatly reduced our need to email files to each other. Slack acts as a repository for files and conversation threads that is very intuitive when it comes to searching and sorting. – Joel Mathew, Fortress Consulting Group
One of the most useful pieces of software that my entire team uses at least once a day is Lightshot. If one team member is encountering an issue, sending a small screenshot of the problem is much more efficient than hopping on a call or attempting to describe the issue in text through chat. Using Lightshot is a seamless way to create these screenshots and quickly share them. – Bryce Welker, Accounting Institute for Success
We are an IT company, and all of our staff use Macs and iPhones, which have a built-in AirDrop function, which is great, no-cost and very fast. We sync our systems and share files with each other using AirDrop. If someone has Windows, you can share files over your network within the team. – Piyush Jain, Simpalm
11. Resilio Sync
Resilio Sync has been an essential part of our team‘s collaboration from day one. It provides a similar experience to services like Dropbox or Google Drive, with the main difference being that it uses peer-to-peer technology to completely skip the cloud. This results in faster transfers, lower cost and higher security. – James Simpson, GoldFire Studios
While our content team uses Google Docs and Drive for day-to-day collaboration and file-storage needs, we use Confluence for more sensitive company files that need to be shared across the organization. Its organizational features are what sets it apart. With Confluence, we’ve created a knowledge base that’s intuitive and easy to access for our teams around the globe. – Thomas Smale, FE International